2019-2022 confidential committee decisions

7 July 2021 
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

1. That the Council partners with Kane Parsons to deliver the 150th Variety Show, noting in effect the event will become a Council-contracted event.
2. That the Council seeks external funding for the event, noting that in the event external funding is unsuccessful the event will not proceed.
3. That the report be released in October 2021.

Clause 70-21 above was carried 15 votes to 0, the voting being as follows:  For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Zulfiqar Butt, Vaughan Dennison, Renee Dingwall, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor, Bruno Petrenas and Aleisha Rutherford. 

04 May 2022
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

That Council appointment Ms Shelly Mitchell-Jenkins to the Board of Palmerston North Airport Limited for a period of up to three years.

Clause 49-22 above was carried.

Against: Councillor Brent Barrett

7 September 2022
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

1. That Council approve signing a contract with Mercury Energy for Time of Use for a duration of 45 months at a forecasted charge of $6.8 million.
2. That Council approve signing a contract with Mercury Energy for Time of Use (Distributed Unmetered) for a duration of 45 months at a forecasted charge of $2.2 million.
3. That Council approve signing a contract with Meridian for Non-Half Hour for a duration of 45 months at a forecasted charge of $1.4 million.
4. That Council release the report and decision when the contract is signed.

Clause 112-22 above was carried 14 votes to 0, the voting being as follows:

For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Lew Findlay QSM, Patrick Handcock ONZM, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

20 December 2021
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

1. That Council agree to waive $48,000 fees charged to the Anglican Diocese of Wellington on invoice 1161101, conditional upon the withdrawal of the Anglican Diocese of Wellington’s objection to fees charged by the Council under invoices 1161101 (dated 25 May 2021), and invoice 1168810 (dated 28 June 2021).
2. That the report and decision be publicly released once negotiations have been completed and the objection is formally withdrawn by All Saints Church

Clause 172-21 above was carried 10 votes to 4, the voting being as follows:  For:  The Mayor (Grant Smith) and Councillors Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Billy Meehan and Aleisha Rutherford.  Against:  Councillors Brent Barrett, Renee Dingwall, Lorna Johnson and Karen Naylor 

24 June 2020
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

1. That the memorandum titled ‘Appeals to Plan Change C Kākātangiata Stage 1: Kikiwhenua Residential Area’ as reported to the 24 June 2020 Council meeting is received.
2. That the Chairperson of the Hearings Committee (or nominee) be authorised to resolve the appeals on Plan Change C Kākātangiata Stage 1: Kikiwhenua Residential Area through alternative dispute resolution facilitated by the Environment Court.

23 September 2020
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

1. To appoint a Commissioner experienced in historic heritage matters to the panel of Commissioners to hear the Application for a Land Use Consent 5331 (Application for additions and alterations, including partial demolition) under the Resource Management Act 1991 in relation to All Saints Church, 338 Church St, Palmerston North.
2. To approve that Heike Lutz be assigned to the Panel as an Independent Commissioner to consider the All Saints Church application for Land Use Consent 5331.
3. To release the decision on the independent commissioner appointment to the All Saints Church application for Land Use Consent 5331 panel to the public following notification to the Commissioner. 

23 September 2020
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

1. To receive the memorandum titled Appointment of Commissioners – KiwiRail Regional Freight Hub, presented to Council on 23 September 2020.
2. To appoint a panel of four independent commissioners to hear the KiwiRail Regional Freight Hub Notice of Requirement.
3. To appoint three independent Commissioners not currently on the Palmerston North City Council approved commissioners list to hear the Notice of Requirement for KiwiRail Regional Freight Hub.
4. To appoint and assign Miria Pomare and Judith Makinson to the KiwiRail Regional Freight Hub Notice of Requirement hearing panel, with John Maassen to be appointed and assigned as the Chair of the Panel.
5. To release the decision on appointment of commissioners to the KiwiRail Regional Freight Hub Notice of Requirement hearing panel to the public following notification to the Commissioners. 

01 June 2022
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

1. That Council appoint Tregaskis Brown Ltd to review the working environment of elected members and the chief executive.
2. That Council agree the cost of the consultancy be covered, where possible, in the 2021/22 financial year from existing operational budgets.
3. That the report and resolutions are released following confirmation of contract with the provider.

Clause 65-22 above was carried 15 votes to 0, the voting being as follows:

For: The Mayor (Grant Smith) and Councillors Brent Barrett, Susan Baty, Rachel Bowen, Zulfiqar Butt, Vaughan Dennison, Lew Findlay QSM, Patrick Handcock ONZM, Leonie Hapeta, Lorna Johnson, Billy Meehan, Orphée Mickalad, Karen Naylor, Bruno Petrenas and Aleisha Rutherford.

27 May 2020
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

1. That Steve Armstrong is appointed to the Finance and Audit Committee for the 2019-2022 triennium.
2. That the External Member to the Finance and Audit Committee be paid an honorarium of $1000+ withholding tax per day, and that fuel expenses be recompensed. 

26 February 2020
This item was originally considered in the confidential part of a Council meeting and can now be released to the public.

That the Chief Executive undertake to contract a Town Crier and that Lyal Brenton be approached to consider the role, subject to discussion with Rangitāne.