Rates, Building & Property

Building warrants of fitness and independent qualified persons

Building owners have responsibilities to ensure their buildings are safe to use.

Building owner responsibilities

Where a compliance schedule has been issued for a building, the owner must provide a building warrant of fitness every year to verify that specified systems are in working order. This is a statutory declaration made by the building owner that the requirements of the compliance schedule have been carried out for the preceding year. For the first year, you must display the compliance schedule statement in a public place in the building.

Every year after that you must:

  • Issue a building warrant of fitness: First, ensure that all requirements of the compliance schedule have been satisfied. This will include inspections by an independently qualified person (IQP) for each of the system's features.
  • Display a copy of the building warrant of fitness: This must be displayed in a public place in the building.
  • Send building warrant of fitness and independent qualified person/licensed building practitioner (IQP/LBP) certificates to the Council. The original building warrant of fitness must be accompanied by all IQP 12a certificates required by the compliance schedule.

Record keeping

As well as inspections by independently qualified people, building owners need to do regular inspections. You’ll need to keep the following records for two years for auditing purposes:

  • inspections by independently qualified people
  • inspections by the owner
  • the compliance schedule

Independent qualified persons register

Palmerston North City Council and Manawatū District Council have a joint independent qualified persons (IQP) register, which identifies people who are qualified to inspect and carry out maintenance work on specified systems.

All IQPs must be registered with Council. You can apply to either Palmerston North City Council or Manawatū District Council and pay one fee for registration with both.